Privacy Statement

This online questionnaire involves the processing of privacy-sensitive data, also known as personal data, and the use of cookies. We respect the privacy of applicants and employees and consider the careful handling of personal data to be of the utmost importance. We therefore process and secure personal data with the utmost care. In our processing activities, we adhere to the requirements set forth by relevant privacy laws. This means, among other things, that:

• we clearly state the purposes for which we process personal data. We do this through this Privacy & Cookie Statement;
• we limit our collection of personal data to only the personal data necessary for legitimate purposes;
• we first ask for your explicit consent to process your personal data in cases where your consent is required;
• we take appropriate security measures to protect your personal data and require the same of parties that process personal data on our behalf;
• we respect your right to access, correct, or delete your personal data upon your request.

The software from HrmForce (a trade name of Q-Assessments B.V.) is used to administer certain assessments for job applicants and employees. In this Privacy & Cookie Statement, we explain what personal data HrmForce processes and for what purposes. We recommend that you read this carefully. This Privacy & Cookie Statement was last updated on May 19, 2018.

Use of Personal Data

By using the learning and development environment, you provide us with certain information. This may include personal data. We store and use only the personal data that you provide directly, or that is generated (such as test results), or for which it is clear at the time of submission that it is being provided to us for processing. We use the following data for the purposes outlined in this Privacy & Cookie Statement:

• Name and date of birth
• Contact information: email address
• Username
• Password
• Job title, department, and manager
• Gender
• Education level
• Answers to questions and results of tests and questionnaires (such as those regarding professional development, competencies, personality types, employee satisfaction, and feedback received and provided on performance)
• References, provided by former employers, for example
• Salary information (HR Data module only)
• Leave and absenteeism (HR Data module only)

 

Purposes of Data Processing

We process your personal data for the following purposes:

• to ensure the proper functioning of this platform;
• to provide access to the tests and questionnaires;
• to select candidates for an open position;
• to analyze competencies and to develop and monitor a development plan for them;
• to gain insight into a person’s potential roles within an organization and potentially suitable professions;
• gaining insight into employee satisfaction;
• comparing the performance of employees, departments, and teams;
• facilitating teams in self-organization.

We will not process your personal data for any purposes other than those listed above, unless you have given your prior consent or we are permitted or required to do so by law.

Retention Periods

We retain your data for up to two years after you leave the company, or longer to comply with legal (retention) obligations. Furthermore, this data may be retained for up to two years for statistical purposes. We retain applicants’ data for up to four weeks after the conclusion of the application process, or for an additional year if you have given your consent, so that we can notify you if a potentially suitable vacancy becomes available within that period.

Confidentiality

We do not disclose the personal data we collect through the assessments to third parties for their direct marketing purposes. Furthermore, we will not disclose the data you provide to other parties, unless this is necessary for the performance of the agreement (such as an employment contract to be concluded with you) or we are permitted or required to do so by law.

Security

We take appropriate security measures to limit misuse of and unauthorized access to personal data. In this way, we ensure that only the necessary individuals have access to your data and that access to your personal data is protected.

Cookies

The assessment environment uses cookies. A cookie is a simple, small file that is sent along with pages from this website and stored by your browser on the hard drive of your computer, tablet, and/or mobile phone.

Disabling Cookies

You can disable cookies by changing your browser settings (see your browser’s help page for exact instructions). Please be aware that disabling cookies has a significant impact on the learning and development environment. In almost all cases, disabling cookies will cause certain features to stop working.

Deleting cookies

Most cookies have an expiration date. This means they automatically expire after a certain period and no longer record any data. You can also choose to manually delete cookies before their expiration date. Please refer to your browser’s manual for instructions.

Third-Party Websites

This Privacy & Cookie Statement does not apply to third-party websites linked to the learning and development environment. We cannot guarantee that these third parties will handle your personal data in a reliable or secure manner. We recommend that you read the privacy policies of these websites before using them.

Changes to This Privacy & Cookie Statement

We reserve the right to make changes to this Privacy & Cookie Statement. We recommend that you review this statement regularly so that you are aware of any changes.

Your Rights Regarding Your Personal Data

If you have provided us with personal data, you may send us a request to access, correct, transfer, or delete this data. In addition, you may request a summary, in a commonly used format, of the data we process about you. You can submit this request by sending an email to [email protected].

Dutch Data Protection Authority

Of course, we are also happy to assist you if you have any complaints regarding the processing of your personal data. Under privacy laws, you have the right to file a complaint with the Dutch Data Protection Authority regarding our processing of your personal data. To do so, please contact the Dutch Data Protection Authority.

Contact Information

If, after reading our Privacy & Cookie Statement, you still have any questions and/or comments, please contact us using the contact information below. hrmforce Service Desk [email protected] Solitudolaan 396 1096 DS Amsterdam The Netherlands